Are You Using Microsoft Teams Effectively? Here’s How to Get the Most Out of It!
Did you know that Microsoft Teams is included in your Office 365 plan? That means you already have access to a powerful suite of collaboration tools designed to streamline communication, boost productivity, and enhance teamwork—all within a single platform. Plus, if you have our Cloud Backup for Microsoft 365 service, your Teams data is backed up!
The Basics: Channels, Chats and Shifts
Microsoft Teams makes it easy to stay organised with channels, chats, and teams.
- Channels within a team can be tailored to specific projects or topics, allowing discussions to stay on track.
- Chats are perfect for quick, informal conversations. If you’re using third-party messaging systems to communicate with staff (some business will be using things like WhatsApp Groups), they could be using them in Teams and be much more secure.
- Shifts, managing team schedules has never been easier. Shifts lets you plan, share, and update work schedules in one centralised location, making it simple for team members to check their shifts, swap duties, or request time off—all without leaving Teams.
Online Meetings: Optimise Your Meetings with Microsoft Teams
Features like screen sharing and live whiteboards, you can collaborate in real-time and visually problem-solve as a group, regardless of location. Meeting recording options allow participants to review discussions later, making it easy to revisit key points and action items. The raise hand feature and live reactions keep meetings organised, enabling structured input without interrupting the flow. Additionally, breakout rooms offer a flexible way to facilitate group discussions or workshops within a larger meeting, perfect for collaborative exercises or focused sessions.
File Sharing and Collaboration
With Teams, you can share and edit files directly within channels and chats, keeping everything centralised and accessible to the right people. Integration with OneDrive and SharePoint makes it easy to collaborate on documents in real-time, whether you’re working on Word docs, Excel sheets, or PowerPoint presentations.
Streamline Meetings with Built-in Tools
Microsoft Teams has several features to make meetings more productive and interactive, including screen sharing, real-time white boarding, and meeting recording. Customisable meeting notes and agendas keep everyone on the same page, and polling tools allow for quick input from participants. Breakout rooms are also available, which are perfect for group activities or smaller discussions within larger meetings.
Security and Compliance Through a Cloud Infrastructure
Microsoft Teams is built on a robust, secure cloud infrastructure that offers enterprise-level security and compliance, making it a reliable choice for organisations of all sizes. With multi-factor authentication, data encryption, and compliance with standards like GDPR, Teams helps ensure that your data is protected and that you meet industry compliance requirements.
What can Matrix do for you?
We can help you make the most of Microsoft Teams to elevate your team’s productivity and connectivity and if you’re currently paying for Zoom or Google Meets we can save you money as well!
Reach out to our team of experts today via email or call us on 01329 888444.
